How to Use Technology to Facilitate Small Group Discussions

Hone your small group discussion strategies with the latest church technology available.

Jesse Wisnewski
July 24, 2023
Church Software

Implementing Church Technology In Your Ministry

Technology is an unmatched tool for facilitating small group discussions if used effectively. It can help group members share their thoughts and ideas with ease while supporting the small group leader by keeping track of the talking points.

Ready to use technology to facilitate small group discussions? Keep reading for everything you need to know about how to help group members participate more fully, enabling more meaningful conversation in your ministry.

Ideas for using technology in small group discussion strategies:

  • Video conferencing platforms to allow group members to participate remotely
  • Discussion boards to facilitate group members sharing their thoughts and ideas in writing
  • Polling tools to get feedback from group members
  • Enhanced accessibility for group members with different needs
  • Digital whiteboards to get creative during discussions

How to Use Technology in Small Group Discussions

The rise of church technology has significantly transformed the way small group discussions are conducted. Regardless of where the members are physically located, they can now participate actively in meetings and discussions. The convenience and accessibility offered by such tools are invaluable in the organization of conversation, engaging talking point prompts, and more. 

This article will guide you through some strategies and techniques to effectively use technology for facilitating small group discussions within your church community.

Video Conferencing Platforms

Video conferencing platforms like Zoom, Google Meet, and Microsoft Teams have paved the way for remote group discussions. They connect members from different locations, ensuring active participation from those unable to physically attend meetings. Features such as screen sharing, recording, and real-time chat enhance small group discussions significantly.

These platforms act as the perfect stage to share church small group discussion topics. Utilize the shared screen feature to kickstart discussions, share relevant documents or presentations, and establish a set of discussion guidelines. Due to an increased need, these platforms have advanced dramatically in recent years, offering a wide array of features that can solve the question of how to lead small group discussions online. 

Popular platforms include:


Zoom's breakout rooms allow you to divide your group into smaller sub-groups for more focused discussion. This can be especially useful when tackling complex topics that benefit from a range of perspectives. Splitting the group to discuss in smaller groups usually ensures more advanced discussion when the groups are brought back together.

Microsoft Teams

Microsoft Teams offers integrated note-taking features, letting members jot down key points and share their thoughts in real-time. It also offers integrated discussion boards, meaning members can share their thoughts on discussion topics, creating a conversation thread that people can review whenever needed.

Google Meet

Google Meet provides an automatic captioning service that can be of great aid to individuals who are hearing-impaired or those for whom English is a second language.

As each platform offers unique advantages, it's crucial to evaluate these based on your group's specific needs and comfort level with technology. You may also wish to experiment with different platforms to gauge which one best suits your group's dynamics.

Engaging Through Online Discussion Boards

Online discussion boards serve as an ideal platform for church small group discussions. Providing an asynchronous space for group members to share thoughts, raise questions, and interact ensures contact is maintained between sessions and over the holidays. Plus, this forum-style benefits individuals who prefer writing over speaking or those who require more time to form their thoughts.

Online discussion boards also offer flexibility for groups with members in different time zones. As posts can be written whenever, people can contribute from across the globe, removing the limits to your church forums. It can be useful to have a larger discussion board alongside smaller, more personal chat threads. 

The versatility of discussion boards is unmatched, as they accommodate various types of content, from text posts to embedded videos, images, and even polls. Generate richer, more engaging conversations with tools like these that encourage creativity.

Tip: Maintain an archive of your group's thoughts and ideas through the weeks, to track where discussion leads. This way, you can revisit previous discussions while noting recurring themes and questions.

How Technology Helps with Preparation and Planning

Regardless of the technology tools you deploy, successful small-group discussions rely on thorough planning and preparation. This is especially crucial when incorporating technology, as it brings an additional layer of logistics and potential challenges. Consider the following tips when preparing for tech-based small group discussions:

  1. Outline a Clear Agenda: Before starting your video conferencing tool or logging into your discussion board, create a comprehensive agenda for your meeting. Identify the main discussion topics and set meeting goals. This agenda gives direction to the discussion, helping identify the best-suited technology tools for facilitating the conversation.
  2. Choose the Right Tools: Different discussions may demand different tech tools. A brainstorming conversation might benefit from a digital whiteboard, while a more casual discussion might be best on a video conferencing platform. Ensure your chosen tools align with the discussion objectives and are easy for all members to use.
  3. Tech Check: Conduct a tech check before the meeting to ensure all tools are working correctly. A stable internet connection and functional video conferencing software are essential. Encourage your group members to do the same to avoid any disruptions during the discussion.
  4. Prepare Backup Plans: Despite the best planning, technical issues can occur. It’s advisable to have a backup plan, like an alternate video conferencing tool or a phone line for members who may face internet issues.
  5. Promote Digital Etiquette: Establish a framework for digital etiquette. Encourage basic protocols such as muting when not speaking, using a suitable virtual background, and respecting everyone’s opinions.

Introducing technology into your small group discussions doesn’t have to be intimidating. Prepare yourself adequately with the right tools at your fingertips, and build a safe space that encourages meaningful conversation and deep connection.

Utilizing Polling Tools for Feedback and Engagement

Polling tools are instrumental in facilitating small group discussions. Tools like Poll Everywhere, Mentimeter, and even integrated polling features in platforms like Zoom allow you to create polls for gathering feedback or stirring up group engagement.

Creating a poll to vote on potential discussion topics encourages active participation and ensures relevance and interest in discussions. You can also use polls at the end of a discussion to collect feedback and learn what worked well and what needs improvement.

Polls can also be an excellent tool for gauging the group's understanding of certain topics or their opinions on complex issues. This information can guide future discussions, helping the small group leader to tailor teaching to the group's needs. Through polls, even the quieter group members who might be hesitant to share their thoughts verbally can voice their opinions.

Exploring the Potential of Digital Whiteboards

Miro and Jamboard offer digital whiteboards to add a new dimension to small group discussions. They allow visual brainstorming of ideas, annotation of shared documents, and real-time collaboration.

Digital whiteboards offer a visual and interactive element to your discussions that can engage those who learn and express themselves better visually. Use them to create mind maps, flowcharts, and diagrams to explore complex ideas in a more accessible way.

The collaborative nature of these tools can help create a sense of teamwork within your group. Seeing everyone's ideas take shape in real-time stimulates more dynamic and creative discussions.

Nurturing Connections through Social Media Platforms

Social media platforms can be powerful tools for cultivating community and facilitating small group discussions. Platforms like Facebook Groups create a dedicated space for your small group, where members can voice their thoughts, share helpful resources, and start talking about your small group topics.

Use your social media channels to share resources related to your discussion topics, from articles and quotes to videos and podcasts. Group members can also use these platforms to continue conversations outside of scheduled discussion times, building a more robust community.

Tip: Why not use your social media platforms, like Instagram, to celebrate group achievements or milestones? In this way, you can further strengthen bonds within the group while increasing online engagement.

Prioritizing Accessibility with Transcription and Translation Tools

Transcription and translation tools help ensure inclusivity in small group discussions. Platforms like Google Meet offer real-time transcription, aiding members who are hard of hearing or for whom English is a second language. 

In addition to real-time transcription, consider incorporating translation tools for multilingual groups. Depending on the size of your service and the demographic you reach, employing translation services could be beneficial. If your church runs in a Hispanic neighborhood, for example, adding a Spanish translation will make your small groups accessible to more people.

Safeguarding Privacy and Data with Encryption Tools

When facilitating small group discussions via technology, it’s crucial to prioritize privacy and data security. Platforms like Signal and WhatsApp offer end-to-end encryption, ensuring private and secure chats.

Alongside using encrypted platforms, it's crucial to set up clear guidelines about what people can and can't share in group discussions. Respect for privacy should be a fundamental rule, and all group members should commit to maintaining the confidentiality of the discussions. 

Some simple rules will also prevent chats from getting clogged up with not-relevant information or inappropriate questions.

Tip: Regularly update your software to the latest versions, as these updates often contain crucial security enhancements that protect your group's data and discussions.

Adding Fun Elements with Interactive Tools

Interactive tools like Kahoot or Quizizz can inject fun and engagement into your discussions. These tools allow you to create quizzes or games related to discussion topics, which can stimulate deeper, more profound thinking.

The digital landscape is filled with tools and resources that can make small group discussions more engaging, inclusive, and effective. Maintain the primary goal of creating genuine connections and a strong sense of community, with technology as the medium to help you achieve this.

Integrating games or quizzes can do more than just add an element of fun. These dynamic tools reinforce learning while stimulating deeper thinking about complex issues, but can also act as icebreakers, easing tensions and encouraging more open and candid conversations.

A little bit of friendly competition can boost engagement and motivation within your group, providing a fun way to challenge your group members while promoting the exploration of discussion topics.

Keeping Discussions Organized with Technology

Tools like Trello, Asana, or Microsoft Planner can keep discussions organized. These platforms allow you to plan and manage small group sessions, track progress, and keep everyone updated.

Effective organization is the key to keeping discussions on track and ensuring all voices are heard. Organizational tools can assign pre-discussion readings or follow-up tasks to group members, ensuring everyone is well-prepared and engaged.

Using these tools to track your group's progress can be a motivating factor. It allows the group to see how far they have come—the topics explored and the knowledge gained over time.

Technology offers a treasure trove of tools that can enhance small-group discussions. While integrating technology into your discussions may require time and practice, the resulting benefits are immense.

Going Forward: The Future of Technology in Churches

Although technology is a formidable tool, the essence of small group discussions is in fostering genuine relationships, open communication, and a strong sense of community. Employ technology to aid these discussions, but remember that it cannot replace the human connection that renders these discussions invaluable.

While technology can facilitate and enrich your small group discussions, it is the human element – the shared experiences, diverse perspectives, and the sense of community – that truly brings these discussions to life. These human connections are the heart of small group discussions, with technology acting as a conduit to aid and enhance these interactions. 

Technology's role in churches is expanding, transforming religious practices and community engagement. Expect continued use and evolution of tools such as video conferencing, digital whiteboards, gamification, church presentation software, and accessibility services. Future developments might include artificial intelligence to enhance engagement and virtual reality for immersive experiences.

The trend toward hybrid services, combining in-person and online elements, will persist, making church-related events more available to people with busy schedules and other commitments. With technological advancements, maintaining data security and ethical standards will become crucial, requiring an ongoing dialogue about best practices.

Get Weekly Ministry Insights In Your Inbox

* indicates required

Don't forget to share this post!