The Conference Room Digital Signage Guide

Nothing brings people from all walks of life together like a conference. It offers a unique chance for people to network and mingle, sharing their stories and experiences while building connections. Make the most of your next tech conference or church conference by enhancing your visitors’ experiences with quality conference room digital signage.

Grant Glas
October 6, 2022
Church Software

9 Must-have Uses for Conference Signage

Nothing brings people from all walks of life together like a conference. It offers a unique chance for people to network and mingle, sharing their stories and experiences while building connections. Make the most of your next tech conference or church conference by enhancing your visitors’ experiences with quality conference room digital signage.

From promotion and event awareness to user-generated content and interaction, the possibilities are endless. Keep reading for an overview of conference signage and nine reasons you need it at your next conference. Embrace the benefits of conference room signage and incorporate these into your next professional gathering. 


What Is Conference Signage?

Conference room with digital sign

Conference signage essentially includes any conference room signs or electronic displays in the office, usually informing guests and staff of crucial information. They could be wall-mounted screens, displayed on doors, or even placed in the welcome foyer. 


Use your imagination and get creative with your conference room digital signage displays. Keep reading for some of the most popular conference room sign ideas.


Digital Conference Room Signage Options

Conference room meeting with a digital sign

1. Occupied or Not Occupied

Place a digital sign on the door of your conference room to advise others in the building whether or not they can enter. Use a small screen that’s big enough to list the attendees inside and the name of the meeting, so people can quickly assess if it’s where they need to be. Take it a step further and add a space to sign up for the next conference room meeting slot on a mini interactive signage board.


2. Optimize Meeting Room Utilization

Add a check-in setting on your digital sign so that any no-shows are quickly flagged and the room can be re-offered to someone else. Don’t waste valuable meeting room space—choose a conference room signage design that kicks open up the room’s availability when it’s free. Make it simpler to spot by color coding the room with a green light to mean free, orange to mean it might be a no-show, and red to mean occupied.


3. Virtual Meeting Space

Take your digital signage board inside the conference room to bring your meetings to life. Use it to connect with colleagues from all over the world, whether on Skype, Zoom, or Teams, and feel like you’re in the meeting room together. Let your pastor or minister virtually address their volunteers, workers, or congregants, from anywhere in the world using a digital signage board to stream it.


4. Interactive Information Hubs

An information kiosk is a game changer if you have a big site at your conference, and people tend to get lost. You may prefer a welcome team of volunteers ready to lend a helping hand, but what about those moments when no one is around? An interactive board including a map and directory will allow people to find their way to meetings and talks with ease.


5. Data Sharing Dashboards

One of the numerous benefits of digital signage is that the software may be linked with internal systems used by a business, such as sales dashboards or project management dashboards. Making it straightforward to project your dashboards on meeting room monitors after obtaining data from these internal systems. You may provide a variety of crucial data, such as numerical figures showing the expansion of your church or company.


6. Advertisements and Promotions

Keep a digital signage board in the foyer of your conference center, or even several scattered throughout the hallways and eating zones. Use these boards to display promotions for events you have coming up, new products you have designed, and even projects you are proud of. Visitors will watch these conference room digital signage boards when they have a minute or two to spare, so choose the displayed content wisely.


7. Let Your Sponsors Shine 

For many large-scale conferences to be successful, sponsorship is essential. Making your guests aware of your brand is a key driver for sponsoring your event. But how exactly do you do that? 

Use digital meeting room displays to promote your supporters in an attractive and eye-catching way. There are a ton of alternatives available for conference room digital signage, such as sponsor films, ads, and business logos.

 

8. User Generated Content 

Conventions may bring individuals from many backgrounds and nations together. Use your conference room digital signs to display tweets, status updates, media, and images. 


Choose a hashtag and encourage people to include it in their posts. Then, show their material on your high-definition displays to increase attendance, make the program a little more interesting, and boost your social media presence.


9. Real-Time Audience Response 

Use your digital signage as an audience response system and help individuals interact socially. Organizers can conduct a poll of their audience to obtain their candid feedback and, in light of the results, modify their delivery. 


This provides good opportunities for engagement and provides participants with useful information. Debate polls provide a straightforward illustration, helping even shy attendees to participate. 


Conclusion

Conference room entrance

The days of handwritten signs taped to doors and manual sign-up sheets for meeting room rental are over. Conference room digital signage streamlines these organizational processes, saving time while boosting the experience for your visitors. 


Create engaging and dynamic displays that will catch the eye of your conference attendees, and they will be sure to remember the details of your next event or product. Build excitement around your conference with digital displays using a Mac mini, Firestick, or Apple TV.

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