How to Use Software Efficiently as a Small Church Team

If you’re in the process of selecting the best church management software for you, read our tips on How To Choose Your Church Software Provider to learn about the factors you should be taking into consideration.

Grant Glas
August 31, 2021
Church Software

Having a small church team may sound challenging, but it can bring about many benefits. Whether you’re a new church with a recently established team, or an independent local parish, having a small team means that you can get to know pastors, workers, and volunteers on a more personal basis, which can help to strengthen your working relationships.


Small churches often have a stronger sense of family and provide both workers and attendees a greater chance to engage with all church members. While there are generally fewer administrative tasks to keep up with and fewer meetings to attend in smaller church teams, it can be difficult to achieve maximum efficiency in small churches if leaders do not invest in the appropriate resources to help staff stay organized. However, leaders and workers may be unsure of how best to stay coordinated without spending too much or using a system that is too time-consuming.


When working in a small group, implementing an appropriate form of church teams software into your daily tasks can prove to be extremely helpful. Ensuring your team has access to strong software can help them to communicate with attendees, view and share the kids club curriculum in classrooms, and handle administrative duties effortlessly. 


If you’re in the process of selecting the best church management software for you, read our tips on How To Choose Your Church Software Provider to learn about the factors you should be taking into consideration. Once you’ve selected your software, help your small church team to harness its full potential by following these simple steps.

How to Make the Most of Your Software as a Small Team


Invest in Comprehensive Software


If you’re a small team, it is best to keep the amount of software and church technology you’re using to a minimum to keep things as simple as possible for staff. For example, if you’re searching for presentation software for your kids club, opt for one that allows staff to access lessons easily, reducing the need for dozens of USB sticks which can be difficult to organize in a small team that doesn’t have time for any hassle. 


Playlister provides a place for you to store all of your church media so that everything will be accessible when staff members enter the classroom. You can schedule when the pre-built lesson appears in the classroom, and volunteers can instantly import the curriculum to save time. Playlister Pro includes an Apple TV Box, which is one of the most efficient and high-quality streaming sticks available.

Using Playlister with an Apple TV helps small churches like Sally's church.


This removes any need to hire outside companies to set up your screens, saving you time and money, which is essential for local churches with a smaller budget. Investing in do-it-all software is the most efficient option for small teams, and it will leave workers to do what they do best: support the community and help bring them closer to their faith. 

Conduct Training


Once you’ve settled on which software you’re going to use, it is vital to conduct church media team training. Making sure that everybody in the church is aware of how to use your software is highly important, as it can help staff feel more confident in their work, while also helping to keep everything organized and efficient. 


The training process doesn’t have to be overly formal - simply gather workers and volunteers together and give them a rundown of how to use the software, making time for any questions that anybody may have. Be sure that staff know where to go to access software support if they need assistance at any time. 

Divide Tasks


Workers in small church teams may feel overwhelmed if they are expected to handle a lot of tasks to make up for the smaller number of staff. Therefore, dividing organizational tasks between workers and giving everyone a specific job to do may help to reduce stress and improve focus, allowing everybody to work more efficiently.


When it comes to church management software, this technology is primarily used for communication with attendees, handling administration, organizing volunteers, and managing the content discussed in services and classrooms. Keeping this in mind, try to divide tasks accordingly depending on what workers would most like to be responsible for.


For example, those who are involved in teaching and leading services can be in charge of organizing lessons and creating presentations. This also reduces the amount of programs and software that staff have to learn how to use, making the overall organizational process more streamlined and less stressful for workers. 

Communicate with Staff 


In any church team, no matter how small or large, communication is key. Always be sure to check up on staff and volunteers to make sure they are confident with how to use your church software, and that they are not overwhelmed with their duties. 


The most important thing when working in a small team is to remember that you are not limited by your team size, and still have a great capacity to spread compassion throughout your local community. However, it is also important to pay attention to a little more attention to distributing tasks evenly and fairly among staff and finding the best software you possibly can to reduce costs and prevent confusion and complications.


Then, your small church team will be thriving in no time with the help of church management software!


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